TOWN OF OLD LYME
BOARD OF SELECTMEN
REGULAR MEETING AGENDA
Meeting Date: Monday 18 April 2016 – 4:00 PM
Location: Meeting Hall, Old Lyme Memorial Town Hall
1. Approval of Minutes: 4 April 2016
Page 2: 3D after the end of first sentence, add: Mr. Griswold stated this was not a fundraiser.
4B last bullet, Correct to read "The next meeting will be on (delete the)~April...session~at 7:30PM.
Page 5: 7 Other business 4.
First sentence-Correct to Selectwoman Nosal asked if (delete she)~the First Selectwoman...program.
Second sentence-add,~First Selectwoman Reemsnyder reported that she...meeting.
A motion was made by, Selectman Sibley seconded by, Selectwoman Nosal to approve the minutes of the April 4, 2016 Meeting as amended. Motion passed.
2. Communication: None
3. Appointments: None
4. Old Business:
- Boathouse Hains Park Improvements
First Selectman Reemsnyder reported the ZBA approved the variances requested for the Boathouse Hains Park Improvements.
The Zoning Commission is in the process of reviewing the request for the Special permits. The next meeting is scheduled for May 9th and First Selectman Reemsnyder will attend to answer any questions and hopefully a decision will be made.
Selectman Sibley reported the committee is progressing well and working on the following:
- Discussion on document preparation, getting everything ready to go out to bid
- The public hearing was opened and continues at the next meeting
- The code sheet has been submitted to the Fire Marshall
- A Sub-committee was formed at the meeting, is working on the bathroom changes to develop a design and ensure ADA compliance
- There has also been discussion on adding a Pavilion if there are funds left over. There would be a meeting to discuss this with the public to get input as this is not part of the original project.
- Rte. 156 Bikeway/Sound View Improvements
First Selectman Reemsnyder reported there were nine applicants reviewed and rated by the selection committee. The selection committee recommended five of the applicants for interviews. Four of the five interviews took place last Thursday; one of the applicants was not available and will be interviewed this Thursday. Following the final interview the committee will complete the rating process and make a recommendation for hire. From there it will go to VHB and ConnDOT for approval.
First Selectman Reemsnyder shared there is a Postcard being circulated to area businesses expressing concerns about parking being limited. These concerns will be addressed at the public information session.
Selectwoman Nosal added as soon as they get approval from ConnDOT they will begin reference checks and the RFQ will go out to bid. The inspector will be onsite while all of the work is being done to ensure compliance in all areas of the work. The scope of the work will be planned out with the firm and an agreement will be signed prior to going out to bid as part of the required process.
The Fire Chief received and approved the final plan for the Hartford Ave. improvements.
There will be a Public Information session to update community members about the Sound View Improvements, on Monday, April 25, 2016 at 7:30PM at the Shoreline Community Center on Hartford Ave.
Selectman Sibley asked if they had received final approval from the VHB liaison. The VHB liaison is still working with the Engineer to get all the changes complete and hope to have an all-in meeting with ConnDOT and all departments present to approve everything at once.
- Administrative Order/WPCA Update
First Selectman Reemsnyder gave an update on the last WPCA meeting. The WPCA voted to direct Woodard & Curran to put together a scope of work for the Sewers in Sound View and the Monitoring in Hawks Nest Beach.
The Task Force was officially formed and the members include:
- First Selectman Reemsnyder
- BOF Chairman, Andy Russell
- WPCA Chairman, Rich Prendergast
- WPCA Treasurer, Doug Wilkinson
The Task Force met on Wednesday, April 14, 2016 at 6:00PM and they recommended First Selectman Reemsnyder reach out to Woodard & Curran to begin a discussion on the outstanding invoices. First Selectman Reemsnyder will be reaching out to them soon to begin this discussion and will involve others as the need arises.
- Osprey Festival – LOL Chamber of Commerce/SV Commission
First Selectman Reemsnyder gave a re-cap of BOS meeting with Frank Pappalardo, Chairman of the Sound View Commission and Mark Griswold, President of the LOL Chamber of Commerce regarding the Osprey Festival.
The BOS further discussed the parking fees for the day, the possibility of donating a percentage of the fees to the Chamber of Commerce and The possibility of allowing other areas not typically allowed to charge for parking to provide overflow parking for that day.
It is the consensus of the BOS:
- To keep the fees and hours for parking at the regular week-end rate.
- It is not in this year’s budget to donate a percentage of the parking to the Chamber of Commerce, so that was not something that could be done.
- To allow a one day non-traditional parking lot permit for this special event (Osprey Festival).
A motion was made by Selectwoman Nosal, seconded by Selectman Sibley to support a one day non-traditional parking lot permit for this special event (Osprey Festival). Motion passed.
- Guide for Boards, Commissions & Committees: Review
First Selectman Reemsnyder thanked Cathy Frank for beginning this project and gave the Selectman an updated version with the changes and revisions made at the last meeting. The BOS discussed the Budgets, Bids and Grants section on page 5; it refers to a Bids policy which is not in place yet. First Selectman Reemsnyder suggested it be removed or reworded, and then update it when the Bid Policy is approved and put into place.
Selectwoman Nosal has an addition for a back ground piece typed out and will send it to Selectwoman Reemsnyder to add to the final revision.
Selectman Sibley suggested a Cover letter to welcome new members and to clarify this is just a guide not policy; disclaimer.
The BOS will review the final document at the next meeting with all the revisions completed.
Then the Guide will be shared with the Town Clerk as well as Chairs of other committees to ensure everyone has an opportunity to provide feedback and suggestions.
5. New Business:
- Resolution for 2016 Neighborhood Assistance Grant Program for Florence Griswold Museum and Lyme Art Association
First Selectman Reemsnyder gave an overview and explained the benefits of the Neighborhood Assistance Act;
The Neighborhood Assistance Act is a tax credit program available to the business community through the State of Connecticut. Corporations are granted a 60% tax credit for their contributions. For example, if a corporation donated $1,000 to the Florence Griswold Museum, said corporation could deduct $600 from its total liability.
The two Applicants are:
2016 Neighborhood Assistance Act Proposal from the Florence Griswold Museum, Inc. ~$75,000 NAA funding is requested for educational programs at the Florence Griswold Museum. ~~
2016 Neighborhood Assistance Act Program Proposal from the Lyme Art Association, $100,000 NAA funding is requested for restoration and renovations of historic building.
A motion was made by Selectman Sibley, seconded by Selectwoman Nosal to authorize First Selectman Reemsnyder to sign the appropriate Neighborhood Assistance Act paperwork on behalf of the Florence Griswold Museum and the Lyme Art Association. Motion passed.
- Budget Hearing Tonight April 18, 7:30 PM Town Hall
First Selectman Reemsnyder reported that the Budget meetings have been completed and the BOF have met with all departments. There was a Special Meeting on April 12th to review some final items and the BOF received an update on the Governor’s revised budget proposal which would eliminate all of the ECS funding from the state. First Selectman Reemsnyder gave an overview of the budget and the BOS discussed how the possible loss of ECS funding would impact the 2016 Budget and possible solutions to address the loss of funds. First Selectman Reemsnyder will also be reaching out to Ralph Eno to see how Lyme will be addressing the loss of ECS funds for the Town of Lyme.
The proposed budget for the fiscal year beginning July 1, 2016 will be presented at a hearing tonight in the Meeting Hall of the Memorial Town Hall at 7:30PM.The presentation will include a Power Point with budget details.
First Selectman Reemsnyder encouraged everyone to attend and ask questions.
6. Public Comment: None
7. Other Business:
- Volunteer Fireman/ Ambulance final meeting
Selectman Sibley reported the final meeting of the Volunteer Fireman/ Ambulance committee is scheduled for next Tuesday, April 26, 2016 at 4:00PM in the Town Hall.
The BOS discussed forming a small benefits follow-up committee to do annual maintenance and review; they will need to look at a name for the committee, and a clear charge, possibly to meet twice a year.
- Sound View Parking Fees & Private Parking Lot fees
First Selectman Reemsnyder reported that she had heard back from the Sound View Commission and they agree with the BOS recommendation to increasing the paid parking by two hours each day to 9AM – 7PM and keep the parking fees at the present rate.
A motion was made by Selectman Sibley, seconded by Selectwoman Nosal to add an item to the agenda “Sound View Parking Fees”. Motion passed.
A motion was made by, Selectman Sibley seconded by, Selectwoman Nosal to extend the paid parking by two hours in Sound View to 9:00AM – 7:00PM. Motion passed.
Selectwoman Nosal asked when the next Solid Waste Committee meeting was scheduled. First Selectman Reemsnyder reported they meet once a month on Tuesdays and gave an update on what they have been working on including; reviewing ordinances and looking for areas of conflict or discrepancies as well as areas that are no longer applicable. They are also working on encouraging and getting information out about recycling in preparation for getting the ordinance in place.
Because they only meet once a month this is a slow process.
8. Executive Session: None
9. Adjournment:
A motion was made by, Selectman Sibley seconded by, Selectwoman Nosal to adjourn at 5:12 PM. Motion passed.
Submitted by:
Patti Broedlin
April 25, 2016
NOTICE: Messages to or from the Town of Old Lyme domain are subject to the Freedom of Information statutes and regulations.
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